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AI-powered fleet management software

Stop juggling spreadsheets, group chats and phone calls. AllRide is a complete fleet management solution for passenger transport and delivery businesses. It brings vehicles, drivers, dispatch, live fleet tracking and route optimization into one platform, so your team always knows what's moving, what's free and what needs attention.

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AllRide fleet management software dashboard showing available vehicles and live trips on a map Dispatch panel Vehicles Van 04On trip · ETA 12 min Shuttle 11Available Sedan 27On trip · ETA 4 min Truck 02Maintenance due Van 09Available 2 live trips on map

Sound familiar?

  • A dispatcher assigns a trip, then finds out the vehicle is in the workshop.

  • A customer calls asking "where's my driver?" and nobody can answer quickly.

  • Half the fleet is busy at 8 a.m. and idle by noon, but no one has the numbers to prove it.

  • Driver details, vehicle records and trip history live in three different tools.

Each gap looks small. Together they cost you missed trips, overtime and customers who don't book again. A fleet management system closes those gaps by putting the whole operation on one screen.

A complete fleet management system in one platform

Seven connected tools share one record of your fleet, so a change in one place shows up everywhere else.

Infographic: AllRide fleet management platform connecting vehicle management, drivers, AI dispatch, fleet tracking, route optimization, reports and access control AllRide One fleet record Vehicles &maintenance Drivers AIdispatch Fleettracking Routeplanning Reports Roles &access
Amber rings mark the tools that use automation.

Vehicle management and fleet maintenance

Keep a central record of every vehicle, including capacity, availability, assignments, maintenance status and running costs. Dispatchers never allocate a vehicle that isn't ready, and managers can plan servicing around demand.

For operators who need inspections, AllRide's fleet maintenance software tools connect with vehicle inspection.

Driver management

Onboard drivers, manage their schedules and see who is on duty. Drivers get a mobile app with trip details, navigation, status updates and live location sharing.

AI dispatch and trip assignment

Assign trips from the web dispatch panel, or let automation match each trip to the best driver by location, availability and priority (Pro+). Scheduled and on-demand work run side by side. Learn more about AI dispatch software.

Fleet tracking software your team can rely on

Follow every active trip on a live map. AllRide's fleet tracking system runs through the driver app, so you can go live without installing hardware in every vehicle. When a customer asks for an update, your team answers in seconds.

Fleet route optimization

Define service zones, build routes for fixed services, and adapt to changing demand. Pro+ adds automatic route scheduling. For multi-stop delivery planning, see route optimization.

Reports and utilization insights

Track idle time, vehicle usage and trip history to find under-used assets, recurring delays and workload peaks.

Roles and access control

Give admins, dispatchers and operators access only to the data and actions their role needs.

Fleet optimization: get more from every vehicle

Fleet optimization means running the same work with fewer empty miles, less idle time and fewer vehicles sitting unused. AllRide works as fleet optimization software across three levers.

Illustration: bar chart of vehicle usage through the day, highlighting idle hours Idle hours MorningMiddayEvening

Utilization

Reports show which vehicles are idle and when, so you can rebalance shifts or right-size the fleet before buying more.

Illustration: a winding route compared with a shorter planned route between the same stops Dashed: unplanned route Solid: planned route

Routing

Zone and route management, plus automatic route scheduling on Pro+, cuts wasted distance and keeps schedules realistic.

Illustration: a new trip request assigned to the nearest available driver New trip Nearest driver

Assignment

Automated dispatch sends the nearest available driver, reducing dead-heading and customer wait times.

How AI fleet management works in AllRide

AI fleet management is about taking repetitive decisions off your dispatchers' desks. In AllRide, AI-powered fleet management shows up where it saves the most time, and your team stays in control.

Infographic: a trip request is checked against driver location, availability and priority, assigned automatically, and shown to the dispatcher, who can override it Trip requestApp, web form or panel AI checksLocation · availability · priority Driver assignedwith predictive ETA Dispatcherreviews or overrides Manual changes always take priority Infographic: trip request, AI checks, driver assigned, dispatcher reviews or overrides Trip requestApp, web form or panel AI checksLocation · availability · priority Driver assignedwith predictive ETA Dispatcherreviews or overrides

Automated trip assignment

Trips go to the best-placed driver based on location, availability and trip priority.

Automatic route scheduling

Recurring and planned services get routes built for them, ready for dispatch.

Predictive ETAs

Customers and dispatchers see realistic arrival times.

How AllRide fleet management software works

  1. 1

    Set up your fleet

    Add vehicles, drivers, service zones and the services you run.

  2. 2

    Take bookings and orders

    Through the customer app, an embeddable web booking form, or the dispatch panel.

  3. 3

    Dispatch and track

    Assign resources automatically or manually, follow trips live and manage exceptions as they happen.

  4. 4

    Review and optimize

    Use reports on usage and idle time to right-size capacity and schedules.

Infographic: a fleet tracking system covers vehicle location, while a fleet management system also covers vehicles, drivers, bookings, dispatch, maintenance and reports Fleet tracking Where is each vehicle? Fleet management system Vehicles Drivers Bookings Dispatch Maintenance Reports Route planning

Fleet tracking system or fleet management system?

A fleet tracking system shows where vehicles are. A fleet management system goes further: it covers vehicles, drivers, bookings, dispatch, maintenance and reporting.

AllRide includes live fleet tracking as one part of that wider platform, so the location on the map is always connected to the trip, the driver and the customer waiting for it.

A fleet management solution built for the fleets you run

It's one SaaS platform, configured for each service line. A business running airport transfers and parcel deliveries doesn't need two systems.

Taxi, ride and airport transfers

Bookings, driver assignment, live trips, fares and customer updates.

Shuttle and scheduled transport

Routes, stations, vehicles, drivers and recurring schedules.

School and employee transport

Regular routes, assigned vehicles and passenger onboarding.

NEMT and paratransit

Scheduled medical and accessible trips with assigned drivers.

Delivery and last-mile operations

Orders, pickup-and-delivery tasks, drivers and delivery progress. See also last-mile delivery.

Trucking and logistics

Vehicle bookings, assignments and trip tracking.

Why operators choose AllRide

Start fast, without hardware

Fleet tracking runs through the driver app, so there are no devices to install.

One system for mixed operations

Passenger and delivery workflows run on the same platform.

Office and road connected

Dispatchers work in the web panel and drivers work in the app. Both see the same trip in real time.

Grows with you

Add drivers, automation or your own branding as your operation expands.

Plans that grow with your fleet

Start with the core fleet management tools, then add live tracking, route management or AI automation as your operation grows. Monthly and annual plans are available, with no separate server costs.

View pricing and compare plans
"Their ridesharing solution is simple and user-friendly. I wish every software company were like them."

Frank Kroon, Founder, BeMup
Read the BeMup case study · Panta Group case study · All success stories

Frequently asked questions

What is fleet management software?
Fleet management software helps a business organize its vehicles, drivers, trip assignments and operating records in one place. Most platforms also include dispatch, live tracking, route planning and reporting, so managers can keep vehicles productive and customers informed.
What's the difference between a fleet management system and a fleet tracking system?
A fleet tracking system shows where vehicles are. A fleet management system goes further: it covers vehicles, drivers, bookings, dispatch, maintenance and reporting. AllRide includes live fleet tracking as one part of its wider fleet management platform.
What is AI fleet management?
AI fleet management uses automation and data to handle routine decisions, such as which driver takes a trip, how routes are scheduled and when a vehicle will arrive. In AllRide, AI-powered dispatch and automatic route scheduling are available on the Pro+ plan.
How does fleet optimization software reduce costs?
Fleet optimization software cuts idle time, empty miles and unnecessary vehicles by improving routes, assignments and utilization. AllRide's reports show where capacity goes unused, and its routing and dispatch tools help you act on that.
Does AllRide include fleet route optimization?
Yes. Growth and Pro+ include zone and route management, and Pro+ adds automatic route scheduling.
Can AllRide be used as fleet maintenance software?
Vehicle management covers availability, maintenance tracking and cost management. If you need specific inspection checklists or document-expiry reminders, ask us to demo them.
How much does AllRide fleet management software cost?
AllRide offers monthly and annual subscription plans, and features vary by plan. See the pricing page for current plans, or book a demo for a quote that fits your fleet.
Do I need GPS hardware for fleet tracking?
No. AllRide's fleet tracking software uses the driver app's location. Accuracy depends on location permissions and mobile connectivity.
Can AllRide manage both passenger transport and deliveries?
Yes. AllRide supports ride, transfer, shuttle, school, NEMT, delivery and logistics workflows on one platform.
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